In today’s digital age, there are many reasons to move your faxing needs to a virtual environment. Perhaps the most compelling reason is that a virtual fax solution can save you time and money. Businesses that have not yet moved to a virtual environment for their ongoing data communications should consider doing so. There are various benefits associated with eliminating dedicated faxing machines in favor of digital solutions including convenience, reduced costs, scalability, greater security, among other advantages. Today, we will take a closer look at the top four reasons why your business needs to go virtual with its faxing.
Moving to a Virtual Environment for Your Data Communications
Business enterprises need to upgrade their communications technology in order to stay ahead of the curve. Moving from physical fax servers should be top of mind for any business that wants to improve efficiency and cut costs. Physical or “on-premise” fax servers require routine maintenance, which can be both time-consuming and expensive. Digitized solutions for fax on the other hand are much easier to scale than their on-premise counterparts, while remaining cost effective and reliable.
Let’s review some of the advantages afforded by virtual fax, and why business enterprises should consider making the switch:
Transitioning your enterprise messaging solution from physical to virtual makes it far easier to accommodate growing business needs. The drawback with physical fax machines is you have a limited number of fax lines and number of faxes that can be sent and received at one time. With a virtual solution, you can add new fax lines and users quickly and easily, without having to add new hardware. This saves significant time and money, while allowing your faxing solution to meet ever-changing business demands.
Virtual fax solutions are much more affordable than their on-premise solutions, especially when you consider the hidden costs associated with physical hardware. Expenses such as long distance charges and maintenance can cause business costs to skyrocket when using a physical fax solution. Conversely, virtual fax solutions cut fax and long-distance costs associated with traditional fax, and eliminates the maintenance and upkeep costs of an on-premise fax machine.
Added Layer of Security
Data breaches have become all too common in recent years. Business enterprises need to be extra cautious when it comes to protecting confidential information. With physical fax solutions, users who receive documents with sensitive information are leaving the proverbial door open to unauthorized parties accessing this information. Virtual solutions amend this by providing role-based access that limits who can view the document. This is especially helpful for businesses with strict confidentiality agreements including healthcare organizations, financial institutions, law firms and more.
The convenience of a virtual fax solution cannot be understated. Businesses that rely on physical fax machines know the frustration of having to continually monitor faxing devices while attempting to moderate paper usage. With a comprehensive messaging solution such as Lane’s Passport, fax can be routed to an email inbox and folder on a file-share which can then be accessed and retrieved as needed. This reduces paper waste in addition to freeing up resources.
Lane Makes it Easy to Transition from Your Current Fax Solution
Though faxing is often regarded as a relic of the past, business decision-makers know that it’s still an important tool for daily communication. With Lane’s virtual fax solutions, businesses can enjoy the traditional advantages of fax while avoiding the drawbacks of relying on a physical machine. Lane’s fax solutions are reliable, secure, and easy to use – perfect for any business looking to save time and money. The best part? Making the transition from physical to virtual is painless and efficient with Lane. Reach out to us today to learn more about how we can help your business make the switch to fax virtualization.